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Frequently Asked Questions


Click on one of the sections below to find the answer to your question...

If you have a question that does not feature on this page please email info@greenpowerconferences.com and we will answer your question as soon as possible.


How to Contact Green Power Conferences

Address:
Southbank House
Black Prince Road
London SE1 7SJ
Switchboard: +44 207 099 0600
Fax: +44 207 900 1853
Email: info@greenpowerconferences.com

Booking a Delegate Place

All bookings are subject to our terms and condtions

How do I book my delegate place?
You can book via:

Where can I find the pricing options?
The pricing options can be found on the registration form on the event web page - go to “Event Listings” and click on the event you wish to attend. You can also access the registration page from there.

What happens once I have booked?
You will receive confirmation of your registration by e-mail. If you do not receive anything within 48 hours, please contact us to ensure we have received your registration.

Please note that the automated email reply is not confirmation that you have secured a place your place is only confirmed once you have received a personalised email from the Green Power Conferences team along with your invoice.

Discounts are at the organisers' discretion and proof of status may be required. All discounts must be applied when registering - discounts cannot be applied after the booking has been proc

Invitation letter for visa application
Delegates must have registered and paid the required registration fees before requesting an official letter of invitation. All requests should be sent by e-mail to the Event Coordinator. Please note that Green Power Conferences will not be able to contact or intervene with any Embassy or Consulate office on behalf of a delegate.

Will I be sent my confirmation through the post?
Green Power Conferences minimises the use of paper and send out all confirmations via email. You will not receive anything by mail unless you specifically request it; however invoices are generated as PDF’s therefore this can be printed from your end.

What is included in my registration confirmation?
You will be sent your confirmation, joining instructions and your invoice/receipt. Where possible we will send you a hotel booking form for the hotel in which the conference is being held. If the venue is not a hotel or we have not secured a discounted rate we will send you a list of options for a range of 3-5* hotels as close to the venue as possible.

What is included in the registration fee?
A standard Green Power Conference includes refreshments on arrival, morning and afternoon breaks, a hot buffet lunch, a networking drinks reception and access to the two-day conference. This may differ for some events.
Note: Accommodation, travel and transfers are NOT covered in the registration fee.

What is the difference between the Profit and Not-Profit rate?
The Not-Profit rate is available to an incorporated organization which exists for educational or charitable reasons, and from which its shareholders or trustees do not benefit financially.  Not-Profit rates are to enable governmental organisations, charities and or educational facilities to attend our conferences.  This is a 20% discount off the standard fee.

To qualify for this rate you may need to provide documentation to confirm your Not-Profit status.

Am I eligible for a project host pass at the Carbon Markets events?
Project host passes will be awarded to companies from Non-Annex 1 countries that are reducing emissions from large or small scale CDM project activities within their business. 
 
Qualifying organisations include representatives from the following sectors: oil & gas, utilities, energy distributors, manufacturing industries, chemical industries, construction, transport, mining / mineral production, metal production, waste handling & disposal, agriculture, afforestation.

Project hosts passes will be awarded at the sole discretion of Green Power Conferences.
These are only available on selected conferences.

Are there any group discounts? What does the ‘3 for 2 offer’ consist of?
We offer a ‘3 for 2’ discount on all events - when two people book, a third person can attend for free. This applies to three people booking at the same time and covers delegates booking from different companies. This offer cannot be applied once a booking has already been processed.

Do you have student rates for your events?
Student rates are available on a discretionary basis. Please contact the Event Coordinator to discuss this.

Payment

How can I pay for my delegate place?
There are several ways you can pay:

International bank transfer – our bank details can be found on the invoice you receive when you register for a conference. Please include your invoice number as the reference when making a bank transfer payment.  This will enable us to trace your payment more quickly and avoid us having to follow up with you unnecessarily.

Credit card - we accept all major credit cards - Visa, Mastercard and American Express
If you want to pay by American Express please call  +44 207 099 0600.


Why has my credit card payment been rejected?
Our online payment site does not accept many of the free web-based email accounts such as yahoo, hotmail and gmail because of high levels of internet fraud. Please use a business email address or call +44207 099 0600 to find an alternative solution.

It may also be possible that your card limit does not cover the full fee. Please call your bank and instruct them to allow the payment to go through. For any other reasons please call the event coordinator for the event on  +44 207 099 0600 and they will assist you.

Payment Terms

Payment must be made prior to the start of the conference.

Payment is due within 28 days of invoice date or prior to the conference, whichever is the earlier date. Unfortunately we cannot accept cheques.

Delegates who have not paid prior to the conference will be required to supply a credit card as a guarantee. If payment has not been received within 2 weeks after the event, the card will be charged.

Sponsoring an Event

If I want to sponsor or exhibit at an event who should I contact?
Please contact us on +44 207 099 0600 and speak to a member of the sponsorship team to discuss sponsorship or exhibitor opportunities.

What are the benefits of sponsoring an event?
Sponsorship of an event will make your company stand out as a leader of industry and will leave a strong impression of your brand in peoples minds. Sponsors have an incredible amount of presence and in conjunction with an exhibition stand it will not only give your company optimum exposure but also the opportunity for delegates to meet you and your Executives to find out more about your role and business opportunities in the sector.

What advice can you offer to companies wishing to maximise their presence at the event
Exhibitors can find advice on successful exhibiting by following this link
http://www.greenpowerconferences.com/general/why_sponsor_or_exhibit.html

What branding will I receive as a Sponsor?
Prior to the conference, as a Sponsor,  your company logo will be exposed to our databases of over 500,000 names via email and targeted marketing campaigns.  During the event, your logo will be on display throughout the conference in both the auditorium and in the networking areas.

Do I have to Sponsor to Speak?
Whilst our conferences are information and knowledge driven, we do  reserve a small number of opportunities to be on the platform for high level sponsors of the event although only as part of a larger marketing package of benefits.

Sponsors can benefit from:

  • Global marketing and branding
  • Speaking opportunities
  • Premium Exhibition stand locations
  • Free delegate passes
  • Registration discounts for clients
  • Sponsor luncheons, networking breaks and receptions, gala dinners
  • On site visibility
  • Profiling at the event
  • Adverts on memory sticks
  • Recognition to the delegates on-site

Do I have to Sponsor to exhibit?
No, companies may just exhibit at an event.

Is sponsorship expensive and only for ‘Large’ companies?
We have sponsorship packages that suit all budgets to suit your requirements

As a Speaker, there is no need to sponsor or exhibit...
Ever seen how at a conference speakers are always mobbed after a presentation and then leave before everyone can meet them? As a Sponsor or exhibitor you can build on the interest in your company after a speech by having a presence and exhibition stand where delegates can find and follow up with you to do business with your company.

Media Opportunities

How do I apply for a press pass?
Green Power Conferences are pleased to welcome recognised, accredited journalists to attend our conferences free of charge. To apply for a press pass to one of our events please email marketing@greenpowerconferences.com or call +44 207 099 0600.

Partnering with Green Power Conferences
We regularly work with industry publications, websites, associations and other information providers to market our events on a partnership basis. We have a comprehensive database of industry professionals in each of the sectors we work in, consisting of buyers of high value business information products and carefully researched prospects - our partners gain valuable branding, direct marketing and exposure at our events and through our event marketing campaigns. If you wish to gain new readers, members or increase your advertising revenue by partnering with us, please email marketing@greenpowerconferences.com or call  +44 207 099 0600.

Should my association get more involved in a Green Power Event?
Green Power Conferences are professionally run and extensively researched – we invite senior level speakers to provide an in-depth, balanced and independent view of the subject area. Our events are very high value and well marketed to ensure a strong attendance and broad market exposure.
By endorsing one of our conferences you can be sure that:

  • The profile of your Association or regulatory body will be raised
  • You will attract new members and add value for existing members
  • You will be representing your members at one of the key meeting places for the industry
  • You can network and raise the profile of your organisation and your member organisations

Endorsing associations can benefit from some or all of the following:

  • Speaking slots and the opportunity to contribute to the programme
  • Free passes
  • Discounts for members
  • Extensive branding and marketing exposure
  • Direct association with our market leading, independent events
For more information please email research@greenpowerconferences.com or call +44 207 099 0600.

Speaking Opportunities

How can I become a speaker at a Green Power Conference?
To become a speaker at a Green Conference event you can either contact the Research Analyst whose name is detailed on an event website or brochure or alternatively please email research@greenpowerconferences.com referencing the event(s) you are interested in.

Please supply:

  • A brief biography (3-4 lines) for your company and proposed speaker(s)
  • A topic outline (title, 4-5 bullets and brief synopsis) and attach other supporting material.

Depending on the stage of the conference you will then either be contacted to follow up or placed on the reserve list of speakers if the agenda is already complete.

I am a speaker at a Green Power event, what is required of me?
Depending on the style of conference a speaking position could be chairing or moderating part of the conference, a 20-25 minute presentation or participating in a panel discussion as well as other formats on occasion.  The conference researcher will discuss this with you as the programme is brought together.  We try and make our events as interactive as possible and allow as much time for discussion on the day.  Once your role is defined the logistics executive (event coordinator) will follow up with a speaker pack containing further details and requirements.  If you are providing a PowerPoint presentation this will be required approximately 3 weeks in advance of the event so it can be included on the conference memory stick documentation.  Session and panel briefings when required will be sent out by the Research Analyst about a week before the conference to start discussions and ensure productive discussion at the event.

About Green Power Conferences

I have never attended a Green Power Conference before.  What can I expect?
Green Power Conferences are research led independent events that provide information, interactivity and networking for our delegates.  The quality of the conference agenda is the cornerstone of the event.  Many of the series and events in our portfolio have been established for several years and have a proven track record and when we launch new events we invest in our database of contacts to ensure these events are a success as well.

With so many other events in the sustainability sector, why should I choose to attend a Green Power Conference?
Green Power Conferences focuses entirely in this sector and has built an excellent reputation within the industry which enables us to work with key industry associations and publications to maximise these events.  As we are not producing non sustainability events it also enables our research team to develop their expertise and further improve the quality of the agendas.

Why do you organise conferences which focus on the bio fuels industry?  Does this not conflict with your green policies?
Biofuels is a fantastic alternative fuel if created in a sustainable manner.  Our events are focusing on the sustainable development of Biofuels in all regions of the world as well as looking at next generation technologies that are even more effective.  Our events will assist the industry to reach these new greener technologies faster.

Why do you print and mail hardcopy versions of your programmes?
Green Power try to market responsibly both for the environment and in the way that we use people's contact data. We use paper from renewable sources and environmentally responsible suppliers, we use telephone, email and fax marketing as much as we can to reduce environmental impact and we carbon offset where possible, and even our web hosting is Carbon Neutral.

As much as we try not to; we still have to use a small amount of postal mail because it is an effective marketing channel, which ensures a profitable level of attendance at our events – without postal mail some of our conferences would not be viable.

We would like to give you the opportunity to choose how we contact you about our products. Please use this form to choose how we contact you, or to suggest  how we might improve our marketing, visit: www.greenpowerconferences.com/update
Read more about our green policy here:  www.greenpowerconferences.com/greenpolicy

Are any side events organised alongside Green Power events?
Yes, many of our conferences have seminars and workshops alongside them to enable delegates to discuss related issues in more depth.  These can be booked alongside the main conference days. 

Networking - Can I get in touch with speakers/other delegates before the event?
Green Power Conferences is always trying to improve our products and increase the value for our customers. One of our most popular features is the online networking – All of our pre-registered delegates, speakers and guests can contact each other, organise meetings and network before, during and after our conferences using our easy to use, private networking system.

For more information please visit the networking page here: www.greenpowerconferences.com/networking/

What does Green Power do to make its events sustainable?
We recognise that our work may have a direct or indirect effect on the local and/or regional environments in which we operate. We therefore strive to reduce any harm that this may cause on the environment.  As the first company to offer professionally organised events focusing on the sustainability sector, we are as committed to applying best green practices within our own company as we are to promoting green issues and the sustainability sector around the world.

To read our green policy in full, please visit this page: www.greenpowerconferences.com/greenpolicy

Thank you for your interest in Green Power Conferences. We hope to welcome you to one of our events soon.

The Green Power Conferences Team

 

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